Under the general supervision of the Archivist III, the program participant would:

• Become familiar with standard archival procedures and the preparation of finding aids;
• Evaluate and prepare manuscript collections for addition to the collection;
• Evaluate and prepare state agency papers for microfilming and addition to the collection;
• Attend professional meetings as appropriate and timely.

The responsibilities this person could undertake may include:

• Assisting in the review of vendor proposals for conformity with the Request for Proposal (RFP);
• Assisting in checking business references provided by vendors as part of their RFP;
• Assisting in the preparing of training materials for the local election officials;
• Assisting with the "help desk" when local election officials need assistance.
• Assisting in the computer training of local election officials.

The responsibilities this person could undertake may include:

• Issuing and accepting nominating petitions;
• Working with the various election commissions to verify the petitions;
• Assist in handling telephone inquiries and complaints and those received by mail;
• Assist in identifying and tracking legislation that impacts the elections process;
• Assist in the staffing of the state election commission.
• Writing legal memorandums regarding election laws.
• Assisting in preparing training materials for election officials.

Under the general supervision of a compliance auditor, the program participant would:

• Examine applications for registration of charitable organizations, to determine if all required documents are included in the registration package and registrant has completely responded to all questions;
• Assist the compliance auditor in conducting financial and/or compliance audits of the charitable solicitation activities of all registrants to determine compliance with state laws, rules and regulations concerning charitable solicitation;
• Receive and document complaints from the public regarding inappropriate fundraising activities;
• Accompany compliance auditor(s) to various locations throughout the state and assist in conducting on-site audits and investigations;
• Assist secretarial support staff as needed.

College/university junior or above with a major in accounting or business-related courses.

Special: The ability to travel to various locations throughout the state to assist the compliance auditor in conducting audits and investigations. Occasional overnight travel may be required. Familiarity with Internal Revenue forms helpful; good writing skills a plus.

Under the general supervision of the director of services, manager of corporations, and manager of statutory filings, the program participant will:

• Review, recommend and help implement improvements in the division's delivery of customer services;
• Assist in the development, operation and enhancement of the division's management information systems, including Tennessee state government's first optical scanning data management system;
• Receive, document and help resolve customer complaints and suggestions;
• Participate in the ongoing development of the division's continuous quality improvement program.

Under the general supervision of the Documents Conservator, the program participant would:

• Humidity, unfold and surface clean fragile documents;
• Mend documents using archival supplies and procedures;
• Test documents for acid content and de-acidify as required;
• Encapsulate documents between clear sheets of mylar;
• Design and construct custom storage folders/boxes/ containers from acid-free materials.

College/university junior or above working toward a degree in history or related fields.

SPECIAL: Classes in organic chemistry very helpful.

Under the general supervision of the Head Cataloger, the program participant would:

• Assist with copy cataloging of books, serials, and other non-print materials.;
• Attach specific bibliographic information to appropriate MARC (Machine-Readable Catalog) records in the library catalog;
• Assist with maintenance of bibliographic records and mass retrospective conversion project for new integrated library system;

To be a college/university senior who is in an undergraduate program or a master's program in library science or a related field.